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Set billing rules when someone other than the student’s usual payer covers part of their charges: a school that pays half of lessons, a grandparent who covers the book fee. For how rules decide who pays, see Accounts and students.

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Before you start

  • Every student has a default account that pays whatever other rules leave. Harness sets it up when you add the student.
  • The account a rule names must exist. You can create one from inside the rule.

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Add a rule

1

Open the student's billing rules

Open the student and choose the Billing tab. Click + (Add rule) beside Billing rules. You can also choose Add billing rule from the student’s ⋯ menu.
2

Fill in the sentence

The rule reads as one sentence: [Account] pays [50] percent of [all charges] from [any date] through [no end date]. Click each blank to set it:
  • Account: who pays. Choose Create account at the bottom of the list to make a new one.
  • Share: type a number. Click percent and choose dollars to pay up to a set amount of each charge.
  • Which charges: All charges, or one category, such as lessons.
  • Dates: leave them open, or pick a start and an end.
3

Save

Click Save. If something’s missing or the rule doesn’t fit with the others, a line under the sentence says what to change.
Rules only affect charges created after you save. Charges already recorded keep their payer.

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Change who pays by default

Click the default’s sentence, the last one in the list ([Account] pays all charges, or the remaining share when other rules come first), and pick another account. The default can be changed, never removed. If the student shows No one pays [name]‘s charges yet, click Choose who pays. Until you do, Harness can’t create charges for them.

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Edit or remove a rule

  • Edit: click the rule, change any blank, and click Save.
  • Remove: hover the rule and click the trash icon, or open it and click Remove rule. The rule goes at once; click Undo in the message to bring it back.
The Add rule modal over Emma Chen's Billing tab, reading "Riverside Music Scholarship pays 50 percent of Lesson Income charges from any date through no end date.", with the Cancel and Save buttons.The Add rule modal over Emma Chen's Billing tab, reading "Riverside Music Scholarship pays 50 percent of Lesson Income charges from any date through no end date.", with the Cancel and Save buttons.

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FAQ

On the student’s page, under Paid by in the sidebar. On an account’s page, Pays for lists every student whose rules name it.
Closing an account removes every rule that names it. If that was the student’s default, choose who pays again. See Close an account.