> ## Documentation Index
> Fetch the complete documentation index at: https://harnesscalendar.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite with a link

> Allow students and parents to enroll themselves via shareable link

Instead of transcribing details from texts and emails, send families a link: they fill in their own information, and you just review and approve. New students land on your roster with contacts and notification preferences already set.

## Set up the form

Your sign-up form lives under **Settings → Onboarding form**. Two settings shape it:

* **Enable form** turns the public form on.
* **Form type** picks a short form or a longer one that adapts to the answers.

| Type                  | Steps   | Best for                                                                                                           |
| --------------------- | ------- | ------------------------------------------------------------------------------------------------------------------ |
| **Simplified**        | 3       | Who's signing up, their contact details, then review.                                                              |
| **Dynamic** (default) | Up to 7 | Adapts to the answers: contact preferences, parent or guardian details, extra contacts, and notification settings. |

You can also edit the form's title and description, and the confirmation message students see after they submit.

## Share a sign-up link

<Steps>
  <Step title="Copy the link">
    On the **Students** page, open the **Add student** menu and choose **Shareable link**. Harness copies the sign-up link to your clipboard.
  </Step>

  <Step title="Send it to the student or family">
    Paste the link into an email, text, or message. Anyone with the link can open your sign-up form.
  </Step>

  <Step title="They fill out the form">
    The student or parent completes the enrollment form themselves: their details and contacts. When they submit, it lands in your **Pending** tab for review.
  </Step>
</Steps>

## Approve or reject a submission

<Steps>
  <Step title="Open the Pending tab">
    On the **Students** page, open the **Pending** tab.
  </Step>

  <Step title="Approve to add the student">
    Click **Approve** and confirm. The student starts out **Inactive** because
    they have no lesson yet; add them to one and they become active.
  </Step>

  <Step title="Reject to discard a submission">
    Click **Reject** and confirm to remove the submission. This can't be undone.
  </Step>
</Steps>

<Note>
  Approving a student counts toward the Hobby plan's 5-student cap. At the limit, approval is blocked until you free a slot or upgrade. See [Plans and limits](/docs/settings/plans-and-limits).
</Note>

## FAQ

<AccordionGroup>
  <Accordion title="Can I add a student myself instead?">
    Yes. Skip the link and enter the details by hand. See [Add a student](/docs/students/add-a-student).
  </Accordion>

  <Accordion title="Why is there a policy agreement on my form?">
    When you have a published [studio policy](/docs/students/studio-policy), the form ends with a required agreement checkbox. Students can't submit until they accept it.
  </Accordion>
</AccordionGroup>