> ## Documentation Index
> Fetch the complete documentation index at: https://harnesscalendar.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Sign-up form
> The sign-up form is a link where families sign a student up themselves.
Send one link, and families fill in the student's details, who should hear about lessons, and your studio policy if you have one. Each sign-up waits on the **Pending** tab of [Students](/docs/students) until you approve it, and approving sets up billing and invites the family to the [student portal](/docs/student-portal).
## Simple or detailed form
The form comes in two types, and you pick one under **Form type** in **Settings → Sign-up form**.
* **Simplified** asks for the basics in three short steps, and Harness decides from the answers who hears about lessons.
* **Dynamic**, the default, changes with the answers. Families can add up to four more people and choose who's [involved](/docs/contacts#who-gets-emails) in scheduling and lesson progression.
The questions are the same for every studio, so you can't add your own.
## Share the link
Every family uses the same link, so you set it up once and send it to anyone who wants to sign up.
In **Settings → Sign-up form**, turn on **Enable form** and pick a **Form type**.
Under **Confirmation message**, write what families read in their confirmation email, like your next steps. Then click **Save Changes**.
Click the copy button next to **Shareable link** and send it however you like. The form doesn't show your studio name, so say who it's from.
**People → Students → Add Student → Shareable Link** copies the same link. You can also turn the form on while you [set up your studio](/docs/set-up-your-studio).
## Approve or reject sign-ups
Every sign-up waits on the **Pending** tab of **People → Students** until you decide, and nothing approves itself. Harness emails you and adds a [notification](/docs/inbox-and-notifications) when one arrives. Click the row to see the student, their people, and who will pay once they're approved.
Click **Approve** (the green check) to make them a student. They start [inactive](/docs/students#active-inactive-and-pending). Approving sets up who pays, usually the primary contact, and sends the family a welcome email and an invite to the [student portal](/docs/student-portal). To bill someone else, click **Choose someone else** on the student's **Billing** tab before you approve; see [Billing rules](/docs/billing-rules#the-default-account). On the Hobby plan, approving counts toward your [student limit](/docs/your-plan).
Click **Reject** (the red X) to remove the sign-up for good. The family isn't emailed. A pending sign-up can't be edited, so if something like an email is wrong, reject it and [add the student](/docs/students#add-a-student) yourself.
## Turn the form off
Turning the form off stops new sign-ups, like when your studio is full. Turn off **Enable form**, and anyone who opens the link sees "Form Not Available". The link doesn't change, so turning the form back on reopens it for everyone who has it. **Shareable Link** on the Students page still copies the link while the form is off, so check the switch before you send it.
## What your families see
Families fill in the form from any device, without making an account.
* The form opens with **I am the student** or **I am the parent or guardian**, and asks the questions that fit.
* When your [studio policy](/docs/studio-policy) is published, they tick a box agreeing to it before they can submit.
* After they submit, they see a thank-you screen and get a confirmation email from you with your message.
* Once you approve, they get a welcome email and an invite to the portal. A rejected sign-up gets no email.
## FAQ
No, the questions are the same for every studio.
Each sign-up makes a new student, even for a child you already have. Reject the extra one and [add the second parent](/docs/contacts) to the first student. Next time, have one parent fill in the **Dynamic** form and list the other.
It's in the confirmation email, not on the screen after they submit. The email goes to the one person the family chose to be contacted.
Approving sets up who pays, so it needs a working email for that person, or on the Hobby plan, room under your [student limit](/docs/your-plan). To fix a wrong email, see [Approve or reject sign-ups](#approve-or-reject-sign-ups).
Approved students stay inactive until they're on a lesson; see [Active, inactive, and pending](/docs/students#active-inactive-and-pending).
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